Editing and Track Changes


Editing in Microsoft Word

The most important set of tools we use in the editing process is the Review tab in Microsoft Word. At nearly every stage in the editorial process, we will be marking suggested changes using these features, that allowing everyone to see editorial changes and commentary.

You should always have Track Changes on when proofreading. This allows the author and editor to see the suggested changes, and easily reverse changes, if need be. Even with Track Changes on, be careful to only make direct changes with typos or other obvious mistakes. All other changes should be made as sidebar comments with the Comment function. Unless it’s obvious, always explain changes using the Comment function.

 

How to Use Word for Tracking Edits:

To be effective, you must know how to use the software. Luckily there are some easy tutorials out that that explain the tools. Even if you have

If you do not have a Word that is at least 2003, please let us know so we can figure a work around. We need to be able to send edits/commentary in the next.

Here are some explanations on Track Changes from Microsoft. The instructions and examples are very easy to follow:

http://office.microsoft.com/en-us/word-help/track-changes-while-you-edit-HA001218690.aspx

http://office.microsoft.com/en-us/word-help/turn-track-changes-on-or-off-HA001218995.aspx

This one is much more complete. It also shows how to use Track Changes for Word 2003:

http://www.shaunakelly.com/word/sharing/howtrackchangesworks.html

A YouTube video tutorial for Word 2007: http://www.youtube.com/watch?v=jqzn4mtVoic

A YouTube video tutorial for Word 2003: http://www.youtube.com/watch?v=C58z_De_wsA

If you do not have Microsoft Word, Open Office is free, open source software that is (mostly) compatible. You can download it here: http://www.openoffice.org

If you have any questions or concerns, please let us know immediately.